Privacy Notice for The Gin Wagon

How we collect personal information

We collect personal information in a variety of ways:

  • Via paper or online contact form

  • By telephone and face to face meetings

  • By email, letters and texts

  • Via digital media – through messaging on Facebook, Instagram and Twitter

  • By taking photos of people at events

How we use personal information

The information provided to us will be used to help us run our business. We will use the information you provide to:

  • contact you about services that we could provide to you

  • contact you about services or products you could provide to us

Sharing your information

We will never share your information with any other organisation or person, unless we have specifically obtained your consent to do so first.

How long we keep information for

We will always dispose of your information 6 months after our last contact with you.

Your legal rights

When we collect data from you, we will tell you how we are going to use your data. Where we record or share your information, you have a number of rights under Data Protection law:

The right to be informed

You have the right to be told how your personal information will be processed. This right applies whether or not you supply your information to us or whether we obtain your information from a third party. We have produced this Privacy Notice to explain what we do with your personal information and why.

The right of access to your personal data

You have the right to ask for access to the personal information held about you. This is also known as making a ‘Subject Access Request’.

The right of rectification of your personal data

If you notice that your personal information is inaccurate or incomplete, you have the right to ask for this to be corrected.

We will always comply with a request for rectification unless there is a legal reason why we can’t, e.g. if the information is held for evidential purposes and was accurate at the time of collection. Where we can’t rectify your information, we will provide an explanation why.

The right to have your personal data erased

You have the right to ask for any information held about you to be erased. We must legally erase any information where there is no compelling reason for us to retain it. Where we can’t comply with a request to erase your information, we will explain this to you.

The right to restrict the processing of your personal data

You have the right to ask for the processing of your personal information to be blocked or suppressed. This means we can continue to hold your personal information, but we can’t process it in any other way. Where we can’t comply with a request for restriction of processing because there is a legal reason not to, we will explain this to you.

The right to object to certain types of processing

You have the right to object to certain types of processing of your personal information. If there is a legal reason why we cannot comply, we will explain this to you.

The right to ask for your data to be sent to another organisation (data portability)

There are some limited circumstances where you have the right to ask us to transfer your personal data to another organisation. We will always comply with requests from you to transfer your data where possible.

The right to object to automated decision making

Automated decision making is something that is done by a computer system with no human interaction, e.g. when applying for credit. We do not carry out any automated decisions without human intervention, but we will tell you if this changes in future.

When we can’t comply with a request

There are some circumstances where other laws might prevent us from complying with your right. Where this is the case, we will explain this to you and provide the reasons why.

To exercise any of the rights above, please contact our Data Protection Officer.

How to make a complaint

If you are unhappy about the way personal data has been handled, you can make a formal complaint about the service, or complain directly to the Information Commissioner’s Office.

The Data Protection Officer at The Gin Wagon is Fran Arnold

To make a formal complaint, contact 07551 991338

To contact the Information Commissioner’s Office, phone 0303 123 1113

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